Included on this page you will find guidelines created to assist those involved in the ICAS 2026 program.
Whether you are an oral presenter, or interactive presenter – below you will find detailed information to help you prepare for your role.
Use the “Jump to section” menu to quickly jump to what is relevant to you and your role.
Template
Oral Presentations
These guidelines are for the 25-minute oral presentations. These guidelines include instructions on how to prepare your presentation.
It is important that you read and understand these guidelines while preparing your presentation.
To read detailed information below please click on “+” buttons below.
Presentation template
Presentation template
It is mandatory that all oral presenters use the official presentation template (see link at top of page) when preparing their presentation.
This template is already in the 16:9 ratio for you.
Please read through the presentation template pages 8-10 for helpful tips on how best to set up your slide deck.
Note: please do not prepare your presentation in 4:3 ratio – this will not show properly for your presentation.
Note: If you have any disclosures related to your presentation – please ensure that you include a disclosure slide at the start of your presentation.
Note: it is not required to include a “acknowledgement of country” statement in your presentation, this will be performed during the Congress.
Presentation length
Presentation length
Your presentation will go for 18 minutes followed by a 3 minute Q&A and 4 minute changeover.
If you have any questions please contact the ICAS Program team on program@icas2026.com.
Presentation times will be strictly enforced by chairpersons.
PowerPoint files
PowerPoint files
All users of Mac (Apple) hardware need to ensure before they leave home that the files are compatible with PC hardware. It is expected that presenters will use Microsoft.
Other compatible software includes:
- Office programs (Word, PowerPoint, Excel, Access, Outlook)
- Windows media player
- Quick time
- WinZip
- Adobe Acrobat
- Flash Player
Please let us know immediately if you use a Mac (Apple) system.
Movies and sound files
Movies and sound files
If you have movies or sound files in the PowerPoint presentation please embed them and test that they work correctly in presentation mode.
To ensure a complete and effective presentation every time here’s what to do:
- Create a folder for your presentation on your USB to bring with you to the speaker preparation room
- Place or copy every file that is used in the presentation in this folder. This will include all pictures, movies, sounds or any files that are used in the presentation
- Now re-create any links so that they access this presentation folder (insert, movies and sounds, from file). Remember to resave the presentation
- Another advantage of this approach is that you have access to the original files such as video clips etc in the event of PowerPoint problems
Loading your presentation
Loading your presentation
All oral presenters are required to check in at the Speaker preparation room at least 3 hours prior to their session commencing.
This is to ensure that your presentation is loaded and working correctly.
All presentations will be networked to the presentation rooms; therefore you need to ensure your presentation is loaded prior to your speaking time.
It will not be possible to use your own laptop or USB for your presentation.
Please find our speaker preparation room hours below:
Date | Opening hours |
Sunday 13 September | 1400 – 1900 hours |
Monday 14 September | 0700 – 1800 hours |
Tuesday 15 September | 0700 – 1800 hours |
Wednesday 16 September | 0700 – 1800 hours |
Thursday 17 September | 0700 – 1600 hours |
Session information (incl. Q&A and audio visual)
Session information (incl. Q&A and Audio visual)
Your presentation will be given live, in-person.
Questions from the audience will be moderated by the session chairperson via the APP and distributed verbally to speakers.
You are required to be available for the duration of your session and to participate in the live Q&A.
Within your session room there will be the following audio visual items:
- Lectern and microphone
What to do on the day of presentation
What to do on the day of presentation
Please follow the below checklist to ensure you are ready for your presentation!
- Make sure you have loaded and checked your presentation in the speakers preparation room
- Be in your assigned session room at least 15 minutes prior to your session commencing
- Ensure that you are seated at the front of the room (front row near lectern)
Interactive Presentations
This information is for all Interactive Presentations.
Important: all Interactive Presentations will be in digital format only.
To read detailed information below please click on “+” buttons below.
Presentation template
Presentation template
It is mandatory that all oral presenters use the official presentation template (see link at top of page) when preparing their presentation.
This template is already in the 16:9 ratio for you.
Please read through the presentation template pages 8-10 for helpful tips on how best to set up your slide deck.
Note: please do not prepare your presentation in 4:3 ratio – this will not show properly for your presentation.
Note: If you have any disclosures related to your presentation – please ensure that you include a disclosure slide at the start of your presentation.
Note: it is not required to include a “acknowledgement of country” statement in your presentation, this will be performed during the Congress.
Presentation length
Presentation length
Your presentation timeslot will go for 10 minutes. We suggest you prepare for an 8 minute presentation and allow 2 minutes for Q&A.
If you have any questions please contact the ICAS Program team on program@icas2026.com.
Presentation times will be strictly enforced.
Presentation format
Presentation format
Interactive presenters are able to choose to either present their presentation live or show a pre-recorded video of their presentation using the interactive display monitors.
For further details on how to pre-record your presentation, please view slides 15-17 of the ICAS 2026 PowerPoint template.
Presentation pre-submission - deadline 14 August 2026
Presentation pre-submission
Interactive presentations will take place on Wednesday 16 September from 0915 – 1045 on the Level 4 foyer of the ICC Sydney.
All presenters are responsible for preparing and uploading their presentations prior to their arrival at the Congress.
Pre-submission is required for all interactive presentations. Presenters have until Friday 14 of August 2026 to upload their presentation.
Upload your presentation here.
When uploading your presentation please label as per the below format.
DAY_ROOM_TIME_FIRSTNAME_SURNAME
Example: MON_2.1_0955_JUDY_KINGSTON
Please note clear identification is absolutely essential.
Presentation display
Presentation display
Although the presentation element of your interactive presentation will take place from 0915 on Wednesday 16 September, the interactive display monitors will be displayed for the duration of the Congress.
Chairperson Guidelines
Guidelines are being prepared to assist you with understanding your role as a chairperson within the program.
Important note: these guidelines will be available closer to the congress date
What is expected of me as chairperson?
What is expected of me as chairperson?
The chairperson is expected to manage the session, and this includes but is not limited to the following actions:
- Introduce the session
- Introduce the speakers (biographies are not necessary due to time
constraints, full name and presentation title is sufficient) - Facilitate Q&A through the APP
- Ensure the session runs to time and does not exceed the allocated time
- Close the session and thank speakers/audience
Discuss with your co-chairpersons how you will divide the role within the session. For example, one may choose to open session, while others may choose to facilitate Q&A or close the session.
What can I expect on the day?
What can I expect on the day?
The session room will be setup and ready for your session when you arrive.
Chairpersons should sit in the front row and will come up to the lectern to introduce speakers. The chairpersons will manage the session from there.
Speakers in the session should sit in the front row and will come up to the lectern to present/answer questions.
Arrival to your session room
Arrival to your session room
We request that you are present in the session room at least 15 minutes prior to the start of your session. This will allow time for you to liaise with the speakers presenting in your session.
Speakers have also been advised to meet with their session chairs 15 minutes prior to the start of their session.
Chairpersons and speakers should sit in the front row and come up to the lectern to present. Panel seats will be located onstage for speakers to sit during Q&A and panel discussions.
Presentation times
Presentation times
It is extremely important to keep the program to time. Please be aware of the time periods within which speakers have been designated to present. Ensure you check the final Congress program which can be found on the website or within the Congress app.
Please provide the speaker with a warning when two minutes are remaining and when time is up. The Congress Organisers will provide you with coloured flash cards that you can use to assist in communicating timeframes with speakers.
Should one of the presentations in your session be cancelled or the speaker is not present, please adjust the session timings as you see fit – by either starting the next speaker sooner than planned or elongating the Q&A time allocated for speakers, where appropriate.
You can also finish the session earlier than planned if needed, depending on how the rest of the session delivery works out. The priority is to ensure the flow of the session and content is not disrupted for our delegates in the audience.
Chairpersons are requested to introduce each speaker by their full name, organisation and presentation title only as per the program (biographies are not necessary, due to time constraints). Please check any pronunciation queries before the session begins.
Being prepared to chair
Being prepared to chair
- Chairpersons are requested to sit in the front row of the room.
- Always remember to speak into the microphone to be heard; don’t turn away to look at speakers.
- Introduce yourself at the beginning of the session.
- Please ensure you have downloaded the meeting APP for your session overview.
- Introduce each speaker as per the above instructions and welcome them to the lectern. Please check any pronunciation queries before the session begins.
- During each presentation, make notes of possible questions for each speaker in case the discussion needs prompting or a change in direction.
- Ensure that you stress the importance of sticking to time limits and advise the speakers of warning signals you intend to use to indicate approaching time limits, etc.
- Close the session and thank speakers/audience
- Ensure you have downloaded the Congress app on your own device so you can facilitate Q&A with the audience.
What if I need help?
What if I need help?
Upon arrival to your session room, you will be briefed by the Congress Organisers. The session room will be setup and ready when you arrive. There will also be room attendants and AV technicians floating between the sessions room who will be checking in periodically during the session. In the unlikely event of a technical problem, speakers have been requested to continue with their presentations whilst the technician rectifies the problem. It may be necessary for you to prompt the speaker to continue if this should occur.
Rooms will be setup with the following audio-visual equipment:
- Projection screen and data projector
- Microphone attached to the lectern
- Hand-held microphone/s for Q&A
How will Q&A work?
How will Q&A work?
A how-to guide, including examples from the ICAS 2026 app, will be shared with you before the event. In the meantime, please review the information below to help you prepare to facilitate the Q&A session.
Each session will have allocated time for Q&A. Questions from the audience will be collected via the Congress app.
It is IMPORTANT that all chairpersons download the app to effectively manage their assigned session.
- Instructions to download the app will be shared closer to the time.
- Detailed instructions explaining how to use the app to effectively manage the session Q&A will be shared closer to the time
Chairpersons will need to access the app from their own device to assist with their role during the session.
It is the chairperson’s responsibility to ensure that they are checking the app for questions asked. As the session chair, you can moderate the questions and select the ones you believe are most appropriate or representative of the audience’s interests.
The app will show the following information:
- Session information including the title of the session, speaker names, presentation titles and presentation lengths
- Any questions submitted by the audience
The speakers will not be able to see the questions, so please read the questions out and direct to the appropriate speaker.
Housekeeping
Housekeeping
Throughout the day, it may be necessary for housekeeping announcements to be made. These announcements will be provided by the Congress Organisers either in person or will be left on the lectern prior to the start of the session. We request that these announcements be made to ensure that all delegates are aware of the necessary information. Below are a few reminder announcements that can be made at the appropriate time in the session.
EMERGENCY EVACUATION: If in the event of an emergency, please follow ICC Security staff outside to a safe assembly point.
PROGRAM UPDATES: Check the app for any program updates or the Congress Organisers at the registration desk to remind delegates if relevant to an upcoming session.
CONGRESS ORGANISERS: If you have any questions, please see our Congress Organisers at the registration desk.
Acknowledgement of Country
Acknowledgement of Country
We have included a Welcome to Country, to formally open the Congress during the main Opening Ceremony on Monday 14 September. There is no specific requirement for chairs or speakers to deliver individual acknowledgments within each session, unless they feel strongly that they would like to do so.
We have provided an example here, should you wish to use this:
I acknowledge the Gadigal people of the Eora nation as the traditional custodians of this country and its waters and that the ICC stands on Tumbalong country. We pay our respect to their Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
If you require further assistance or have any questions, please contact the Congress Organisers.
Thank you for your help in making the ICAS 2026 a success!
Questions
Should you have any questions please contact the ICAS 2026 Program Team.